Using eLearning for Compliance Training
While compliance training is important – a company certainly doesn’t want to set itself up for liability issues by failing to provide such courses – it’s also among the most boring subjects for employees and management. Then there’s the question of efficiency, and that’s where standard compliance training models fall flat. Using eLearning for compliance training not only makes a tedious task more interesting, but saves your company the two most essential items for any business – time and money.
An Enjoyable Experience
“Compliance training” and “enjoyable” need not remain mutually exclusive terms. Some of the best ways to get this dry material across to employees is by making a game of it and/or telling a good story by way of example. A well-crafted eLearning program provides the information but offers a challenge, perhaps in the way of games centered on each individual topic. Such games serve two purposes – they make the training more interesting, but also ensure that the employee really does understand the particulars. eLearning increases retention rates, so information isn’t going in one ear and out the other, but sticking in the brain. That, in turn, may change the behavior of certain employees, who may not have fully grasped the ethics behind certain practices – or simply zoned out at classroom training meetings.
Tracking and Reporting
Online eLearning compliance training easily tracks employees’ learning progress. When an employee sits in a classroom listening to a trainer drone on, there’s no way to tell just how information is being absorbed, short of the employee actually falling asleep. With eLearning, each employee’s progress is tracked, along with the time it took for completion. If an employee hasn’t completed all of his or her training or certifications, they receive a gentle reminder. If the training has a strict deadline, the warning serves as a wake-up call for both the employee and the company, as non-compliance has consequences. Overall, the tracking serves as a record for your company that it is compliant with compliance training.
Constantly updated to current laws and requirements
Laws change constantly, but that’s not the case with typical classroom compliance training. With eLearning, you know the information is absolutely up-to-date. When new regulations are about to go into effect, it’s easy to send updates to every employee in an instant.
The best eLearning programs allow employees a choice of devices for their training. Whether it’s the laptop, tablet or smartphone, each person has their own preferences. The LMS administrator has the ability to set parameters on when and how people do their training and can either expand to anywhere, anytime or restrict to very specific time and place based on the type of employees and regulations.
Along with all of its other advantages, eLearning benefits the bottom line. There’s no need for taking employees away from normal tasks for significant amounts of time, or locking them away in a conference room for a few hours. There’s also no need to schedule “make-up” sessions for employees away on vacation or missing training because of illness. In many cases, employees will prefer to complete eLearning modules on their own time, perhaps while commuting or in the quiet of their homes.
Some Standards Still Apply
Although eLearning for compliance training is the wave of the future, some old-fashioned standards still apply. That primarily consists of having all compliance protocols in writing and employees signing all necessary documents acknowledging their understanding and agreement regarding the policies. Even in the case this requirement, the Cogentys LMS can attach attestations with digital signatures that mimic this audit process.
There are general compliance topics, such as discrimination or sexual harassment that the majority of companies utilize. Additionally, custom-tailored eLearning curriculum programs focus on your industry and its regulations and ethics, while also informing employees on how generic compliance issues often affect this sector. Employees used to going through compliance training every two years may suddenly see a subject in a different way. Besides company-wide compliance training, a strong eLearning program customizes new hire compliance training and other specialty compliance training needs.
The bottom line – eLearning for compliance training boasts plenty of advantages with little downside.