LMS Features for Effective Compliance Training
Organizations that are regulated for legal and industry-specific compliance need to ensure employees complete compliance training within stipulated timelines. This can be complex and difficult to manage if the compliance training process isn’t streamlined. Implementing an LMS that has content management, reporting, notification and certification features can improve course delivery, thereby making it easier for employees to complete training on schedule.
When selecting an LMS for compliance training, you need to ensure it has certain features:
Since compliance training must be completed by certain due dates, reports are based on required completion dates and refresher course timelines. Every time an employee joins, it’s your responsibility to ensure that he completes training within the specified time. Organizations need to keep track of progress and completion throughout the year.
You want an LMS that enables managers to identify which employees haven’t completed compliance training to follow up accordingly. An automated reporting feature enables reports to be scheduled and automatically sent to officers responsible for compliance. This does away with the need for system administrators to generate and send reports manually.
Ease of assessment
Risk assessment is a necessary part of compliance training. Employees are required to report any issues or possible risk that they might have experienced in workplace situations. Normally, organizations are required to complete compliance training a month after a role is filled.
An effective LMS will enable employees to complete risk assessment without difficulty. Some systems come with features that enable you to design assignments with learning paths to make it easy for employees to assess risk and for you to test what employees have understood. A follow-up test can help reinforce what they have learned. The LMS needs to have features that enable employees to record feedback about any concerns they might have regarding practices at work.
Efficient content management
Compliance training can be content-intensive and tedious for employees. Nevertheless, it must be done and it’s up to the organization to make it easy for learners to process content and complete training. Providing them with a user-friendly and stable eLearning platform that enables quick and convenient access to relevant content can bring about a significant improvement of completion time and rates.
For efficient content delivery, it’s important that your LMS enables you to categorize content availability according to what is required by all employees and what is meant only for certain groups of learners. It should also include SCORM and Tin Can compliance capabilities.
As research demonstrates, information retention is higher when information is presented in audiovisual format than in text. Video is one of the most popular ways of consuming content today. Incorporating audio and video in compliance training is an effective way to engage employees and enable them to retain more knowledge. Your LMS should enable you to upload text and multimedia and embed videos in your course material.
For successful compliance training, it’s essential to be able to customize courses for your staff.
Recertification is necessary where a refresher course needs to be completed every stipulated number of years for an employee to remain compliant. Some systems have a feature that automates enrollment as well as notification of enrollment to employees. Employees who have completed compliance training are automatically enrolled a certain number of days after completion and notified about enrollment and the due date for completion. This saves time because administrators don’t need to do this manually.
Ease of monitoring
Sometimes, employees need to be reminded that they have a compliance deadline approaching. Regular reminders are necessary to ensure employees complete compliance training on schedule.
You need a search feature that enables you to identify employees who have completed training and those who haven’t and the conditions that they need to fulfill. This makes it easy for you to notify employees by email. Some systems have a feature that automates reminder notification according to a specified schedule.
Additionally, an LMS with digital signature capability enables authentication of certificates and messages.